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How To Convert And Save Microsoft Office Documents To PDF

Microsoft provides free Office Compatibility Pack for automatic conversion of Office 2007 documents to Office 2003 format, the small 28 MB compatibility pack enables earlier version of Microsoft Office to Open, Edit & Save Microsoft Office 2007 Documents.

However, the newer Office 2007 file format might not be the best way to distribute your files, Microsoft therefore provides free Office 2007 add-in for conversion and publishing of Office documents into more popular and widely used Adobe Acrobat PDF file format.

MS-Office 2007 Save As PDF Add-in

"Microsoft Office 2007 Add-in: Microsoft Save as PDF or XPS" lets users export and save their Microsoft Office documents to popular Adobe PDF and XPS (XML Paper Specification) formats from Microsoft Office Word 2007, Excel 2007, Access 2007, PowerPoint 2007, InfoPath 2007, OneNote 2007, Publisher 2007 and Visio 2007 via the "Save As PDF" option shown above.

The free PDF and XPS publishing addons can be downloaded from Microsoft Download Center links below:

The above download from Microsoft Downloads Center require Genuine Microsoft Office WGA validation check, if you are having trouble accessing the downloads for some reason you can bypass the genuine Windows Genuine Advantage Office validation and download directly from this link.

After, installing the add-in to Publish documents in PDF or XPS format simply launch any Microsoft Office 2007 application and follow the steps below:

  1. Open or Create the document you intend to convert.
  2. Click the Office Logo on the top left corner.
  3. Select “Save As” from the drop-down menu.
  4. Click “Save as PDF or XPS” menu option having description “Publish a copy of the document as a PDF or XPS file”.
  5. The following publishing dialog will get displayed.

  6. Publishing PDF From MS Word

  7. Select your desired format from file-type drop down.
  8. Click "Publish" to save file at desired location.

Another, simple trick to publish documents in PDF format would be using Google Docs, the free online service allows users to upload following types of file :

Documents (up to 500KB)

* HTML files and plain text (.txt).
* Microsoft Word (.doc), Rich Text (.rtf), OpenDocument Text (.odt) and StarOffice (.sxw).

Presentations (up to 10MB from your computer, 2MB from the web, 500KB via email)

* Microsoft PowerPoint (.ppt, .pps).

Spreadsheets (up to 1MB)

* Comma Separated Value (.csv).
* Microsoft Excel (.xls) files and OpenDocument Spreadsheet (.ods).

PDF Files (up to 10MB from your computer, 2MB from the web)

and get them converted to Adobe PDF format with ease as shown below:

Google Docs PDF Publishing

While the automatic conversion from Office files to PDF was not perfect, Google Docs could be the best option to create PDF files from scratch, here is an sample PDF file created from scratch by simply copy-pasting from my Google Chrome Task manager post.


really great. i been looking for a way to change a book i wrote in word to a pdf so i can send it to friends and family and sell it online as an e-book. this is great. thanks so much

Damn good that was i am looking. THANK YOU. This site rocking!!!

Any idea how we can publish the MS Excel comments along with the rest of the entire contents using this technique? This is possible when publishing using MS Excel's PDF Menu if Adobe Acrobat Professional is installed together with MS Office. Is it possible to save as PDF with comments using this patch? Thanks!

I have MS-office 2007 addin of PDF&XLS when i upgraded to office sp2 it works, after now its not working closing programme msg prompts, I re-install the addin till not working any help people.

Great, fantastic. I never have to using another online .docx to .pdf converter.


thanks for sharing!
but i heard that Microsoft office document add-in is charge,it is free?if yes,it will be nicer,otherwise,i still need to buy simpo word to pdf,even though it's not expensive but i prefer to use a free and good one from microsoft.

tnq... its working...

I reached this page by following a link from a (probably exactly this same) page on this site ( The link promised "Word 2003 Save As PDF" - and there is, to the best of my searching ability, zero information about this topic on this page. Check for yourself - the link appears above - it brings you back to this page, and... I could go on.

I don't have a problem with the fact that the topic/action is not valid/legitimate/possible. But just say so - please? I've found other open source solutions (Nitro PDF is my current choice) that provide this functionality, quite adequately. Was just intrigued by the possibility of finding something native to the MS Office suite that did it.

The download links are there in between the above post and are working (check snippet below), pls. take time reading the post thoroughly before posting such comments.

The free PDF and XPS publishing addons can be downloaded from Microsoft Download Center links below:

Microsoft Office 2007 PDF Export Add-in [915 KB]
Microsoft Office 2007 XPS Export Add-in [891 KB]
Microsoft Office 2007 PDF & XPS Export Add-in [934 KB]"

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