Microsoft provides free Office Compatibility Pack for automatic conversion of Office 2007 documents to Office 2003 format, the small 28 MB compatibility pack enables earlier version of Microsoft Office to Open, Edit & Save Microsoft Office 2007 Documents.
However, the newer Office 2007 file format might not be the best way to distribute your files, Microsoft therefore provides free Office 2007 add-in for conversion and publishing of Office documents into more popular and widely used Adobe Acrobat PDF file format.
"Microsoft Office 2007 Add-in: Microsoft Save as PDF or XPS" lets users export and save their Microsoft Office documents to popular Adobe PDF and XPS (XML Paper Specification) formats from Microsoft Office Word 2007, Excel 2007, Access 2007, PowerPoint 2007, InfoPath 2007, OneNote 2007, Publisher 2007 and Visio 2007 via the "Save As PDF" option shown above.
The free PDF and XPS publishing addons can be downloaded from Microsoft Download Center links below:
- Microsoft Office 2007 PDF Export Add-in [915 KB]
- Microsoft Office 2007 XPS Export Add-in [891 KB]
- Microsoft Office 2007 PDF & XPS Export Add-in [934 KB]
The above download from Microsoft Downloads Center require Genuine Microsoft Office WGA validation check, if you are having trouble accessing the downloads for some reason you can bypass the genuine Windows Genuine Advantage Office validation and download directly from this link.
After, installing the add-in to Publish documents in PDF or XPS format simply launch any Microsoft Office 2007 application and follow the steps below:
- Open or Create the document you intend to convert.
- Click the Office Logo on the top left corner.
- Select “Save As” from the drop-down menu.
- Click “Save as PDF or XPS” menu option having description “Publish a copy of the document as a PDF or XPS file”.
- The following publishing dialog will get displayed.
- Select your desired format from file-type drop down.
- Click "Publish" to save file at desired location.
Another, simple trick to publish documents in PDF format would be using Google Docs, the free online service allows users to upload following types of file :
Documents (up to 500KB)
* HTML files and plain text (.txt).
* Microsoft Word (.doc), Rich Text (.rtf), OpenDocument Text (.odt) and StarOffice (.sxw).
Presentations (up to 10MB from your computer, 2MB from the web, 500KB via email)
* Microsoft PowerPoint (.ppt, .pps).
Spreadsheets (up to 1MB)
* Comma Separated Value (.csv).
* Microsoft Excel (.xls) files and OpenDocument Spreadsheet (.ods).
PDF Files (up to 10MB from your computer, 2MB from the web)
and get them converted to Adobe PDF format with ease as shown below:
While the automatic conversion from Office files to PDF was not perfect, Google Docs could be the best option to create PDF files from scratch, here is an sample PDF file created from scratch by simply copy-pasting from my Google Chrome Task manager post.